The final week of August and the first week in September are always busy for condominium associations. Tenants in Units that have been rented are moving out and moving in.
I want to share some of the clauses that I put in condominium documents and in rules and regulations to try to make this period as smooth as possible.
In condominium by-laws, I include the following:
SThe Trustees shall have the right to require Condominium Unit Owners to pay a non-refundable fee of five hundred dollars ($500.00) whenever a tenant or owner moves into, or out of a Condominium Unit. This fee shall be a Common Charge and shall be a lien on the Unit, enforceable in the manner set forth in Section __ of Article __. The Trustees shall have the right to change the amount of such fee at their discretion, without the vote of the Unit Owners. The cost of repair of any damage to the building and of removal of any debris that exceed the fee will be paid by the Unit Owner. The Trustees shall, in addition, have the right to assess other fees when a Unit is conveyed. The amount of said fees shall be determined by the Trustees at their discretion.
In rules and regulations, I include the following:
SMove-In, Move-Out. Anyone moving in and out of the Building must schedule the move in advance with the owner of the Unit and the Trustees. The move must be done between 9:00 a.m. and 4:30 p.m. and only by appointment. Unit Owners shall be responsible for all move-in, move-out fees as described in Section __ of Article __ herein.
In addition, the Condominium Trustees should adopt moving rules including the following:
1. Moving companies must give the property manager company a copy of their certificate of insurance.
2. Each owner and tenant must be given a copy of the rules and regulations including the move-in and move-out rules.
3. The property manager must be given at least fourteen (14) days written notice of the time and date of the move.
4. Any property that a tenant does not want may not be left in the common areas. The tenant must dispose of such property at the tenant”s expense.
5. Tenants should contact the property manager to reserve the service elevator and are encouraged to make these reservations in advance to ensure their requested schedules can be accommodated.
6. A corridor inspection with the property manager will occur prior to the actual move-out/move-in and immediately thereafter. The owner and the tenant are responsible to ensure that proper floor protection is provided in all corridors and/or common areas. The owner and the tenant are responsible for any damages caused during a move-out/move-in to any elevators, corridors and/or common areas.
We need to note that a majority of units in some urban condominiums are rented and therefore the condominium building is really operated like a rental apartment building. There is turnover this time of the year. The moving policy must be clear in order to protect the building and the condominium association.